Project management can take various forms depending on the complexity of the task
A physical or digital notebook might suffice for a simple, individual-level activity like redoing a kitchen countertop yourself. However, a multi-task project, for instance, installing audio and visual equipment in a corporate or educational environment, will require an advanced approach.
That’s where Sirvez job management software comes in.
Sirvez is a cloud-based job management software for audiovisual installers. It offers a digital method of managing complex projects by enhancing collaboration and tracking progress from any device.
As one of the most recent entrants in the market, it’s not a surprise that this workflow management tool ticks most of the boxes, if not all, for most integrators.
In this post, we take a close-up look at Sirvez, its features, and why it might be the best job management app for your audiovisual installation business.
A project management software is a system of tools that help carry out a particular task from start to finish. In this scenario, “a task” could be anything from constructing a house or road to installing audio and visual equipment, such as speakers and screens in a classroom or office. That being said, developers have come up with different types of workflow management software to cater to different needs. The perfect project management software for you will depend on the type of business and the specific needs that come with it. For instance, Sirvez is among the leading job management apps specified for AV integrators.
Essentially, all project management apps enhance collaboration and communication between the stakeholders. They allow project managers (PMs), their teams, and the end-user to control various aspects of the project, including design and budget, from a centralized hub.
The market has a ton of free, self-hosted work management systems. However, while most of them are great, they often don’t pack the key features that enhance cohesiveness in a team, including task scheduling, time tracking, and progress reporting. Also, it’s reported that most free workflow management software takes longer to set up and can be a tad hard to manage.
Sirvez is a detailed and organized AV Software with multiple templates that unite the entire AV team to organize and monitor their tasks. This job management software splits the project into various manageable workflow stages that we’ve highlighted below.
Sirvez is not a system that you come back to after manually collecting the necessary data. Instead, you take it with you on your iPad or tablet and use it to gather all the crucial information on the proposed project location.
The site survey app replaces the traditional pen and paper method of data collection. It allows your team to capture data on the fly using an array of built-in features/tools, such as:
1) Forms – digital notebooks for standard site surveys.
2) Products – this lets you create a list of products and use them as multiple choices in the project’s design phase.
3) Tasks – this feature lets you set reminders that either you, a colleague, or even the customer needs to accomplish within a given timeframe.
4) Stickers – you use stickers as visual images of a proposed kit. You can edit these images later from a built-in, customizable library.
Once you’re done with the site survey, it’s time to assign the tasks to team members across the departments. This stage also employs several features to ensure that everything goes to plan:
1) Calendar management- helps you control staff movement throughout the workflow while minimizing the inconvenience of double-booking.
2) Partners- this portal enables you to contract the services of freelancers and contractors while limiting parts of the project that they can access or see.
3) Planner- Sirvez planner lets you break down a task into easy-to-digest sub-tasks that can be assigned to the right employees and deadlines set.
This feature comes in handy, particularly when dealing with a large project with multiple items. Product planning involves the acquisition of the necessary kits and assigning them to their respective locations.
This is a fully automated process with several tools that help track how far each product is in the commissioning stage.
A remarkable feature in this stage is the QR codes that ensure easy traceability of the products as they arrive. This stage also offers a Proof of Delivery feature, which allows you to upload proofs of delivery, for instance, when kits have been delivered directly to the customer.
At this point of the workflow, your team has all the kits for the project in a pallet. Each product in the pallet has a QR code that can be scanned to determine exactly where it needs to be installed.
After the installation stage, the team then tests each product using a predetermined procedure.
Next, the team signs off each product or room and the project as a whole. This stage also involves creating a custom sign-off form for the client to formally accept the deliverables.
With the Sirvez work management system, you can manage all phases of the project from a central location. This ensures that all milestones are hit promptly, and the project moves smoothly from start to finish.
This workflow task management platform saves time by automating most of the processes. It also streamlines pretty much all the information reducing inconsistencies and increasing accountability.
Sirvez is an excellent all-rounder job management software designed to meet the unique needs of AV installers. This system does a great job by replacing pen and paper with a digitized site survey and automating most processes throughout the project lifecycle.
One of its beauties is its overall dashboard, which makes using it pretty straightforward. It also boasts a host of tools that make every aspect of the job significantly easy.
The Sirvez job management for AV can slash project time by half and improve transparency and accountability, ultimately leading to increased productivity.